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Talent Recruitment • Substitute Management

PowerSchool SmartFind Express

The premier K‑12 substitute management system. Quickly fill teacher and staff absences with streamlined online management that maximizes coverage and minimizes morning scrambles.

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Text, phone, app, and auto‑accept to secure substitutes fast.
Real‑time dashboards and analytics to optimize coverage.
Discover the power of SmartFind Express• 2025 metrics
Substitute jobs filled
5.1M+
Monthly users
600K+
Districts trust it
580+
“The SmartFind Express solution fills teacher’s absences fast with the online substitute management and ensures we have maximum classroom coverage.”
Jerry Lu, Senior Manager Enterprise Applications • York Region District School Board

Trusted by schools and districts

Use proven workflows that reduce data duplication and give you real‑time visibility into fill rates, trends, and coverage patterns.

“The SmartFind Express product has assisted us in how we are using our substitute teachers in a more impactful way.”
Michelle Metzgar • Executive Director of Human Resources • Culpeper County School District
What it replaces
Manual phone trees, spreadsheets, and fragmented communication—replaced with integrated workflows, real‑time analytics, and multi‑district visibility.
Absence captureFill ratesTrendsMulti‑district

Maximize absence coverage with a proven solution

Eliminate the early morning scramble with fast notifications, flexible acceptance options, and integrated workflows that work across your district.

Most options for engaging substitutes

Text messages, automated phone calls, mobile app, and auto‑accept ensure rapid responses.

Insightful data dashboards

Access real‑time fill rates, trends, and patterns to inform strategic decisions.

Integrated substitute management

Reduce data duplication with seamless integration to PowerSchool SIS, ERP, and Professional Learning.

Streamline substitute management

Multi‑district support lets substitutes view jobs across districts for maximum reach.

Streamline substitute management end‑to‑end

Capture absences quickly, engage substitutes effectively, and track performance to continuously improve coverage and efficiency.

Improve substitute engagement
Substitutes choose their preferred notifications—texts, calls, app, or auto‑accept—and view jobs across multiple districts.
Quickly capture absences
Teachers and staff report absences easily; system auto‑routes to available substitutes.
Analysis and reporting
Dashboards show fill rates, response times, peak patterns, and coverage by site or role.
Coverage snapshotReal‑time analytics
Fill rate
Instant visibility into coverage by school/role.
Response time
Track how fast substitutes accept jobs.
Peak patterns
Understand high‑volume days and times.
Top performers
See which substitutes fill most reliably.
Security posture
Secure‑by‑design with third‑party validation and 24x7x365 monitoring.Visit security page

Ready to optimize your substitute management?

Maximize coverage, reduce morning stress, and gain actionable insights into absence patterns and substitute performance with SmartFind Express.

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